• Events Manager

    Posted: 06/14/2021

    POSITION:                                             EVENTS MANAGER
    TYPE:                                                      FULL-TIME/SALARY/EXEMPT
    START DATE:                                        AUGUST 2021


    COMMITMENT TO DIVERSITY

    Clean Ocean Access (COA) is an equal opportunity employer who strives to create an atmosphere where diversity of identity, experience, and background are welcomed, valued, and supported. COA is committed to considering candidates for employment opportunities without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, disability, and any other status protected under applicable law, and provides reasonable accommodation to qualified individuals with disabilities. All decisions affecting employment at COA are made based on qualification, performance, and other pertinent work-related factors.

    ABOUT CLEAN OCEAN ACCESS

    COA was established in 2006 and is a growing community science environmental organization that became a non-profit organization in 2014. In 2014 the organization had $900 in cash with no employees, and in 2020 the annual operating budget was $1M with 10 employees. Located in Middletown, Rhode Island with a footprint primarily on Aquidneck Island, performing some off-island efforts to achieve our mission. Our mission is “Inspire and educate the community to take action through environmentally responsible behaviors” with a primary focus on eliminating marine debris, improving coastal water quality, and protecting and preserving shoreline access. COA is a casual and intense work environment where creativity, flexibility, and collaboration are essential and rely on planning, attention to detail, information technology, operational excellence, and continuous investments for improvements.

    JOB SUMMARY

    The Events Manager is an energized, organized, and open-minded events and sponsorship professional, with experience in outbound sales, event planning, sponsorship, and marketing. Reporting to the Executive Director, they are creatively fueled, results driven, have meticulous attention to detail, and they want to be an enthusiastic ambassador of the organization. They excel in all forms of communication and bring a demonstrated and committed interest in building a career in nonprofit event and sponsorship management with high revenue goals.

    The Events Manager is responsible to provide critical support for all elements of fundraising with a primary focus on events and sponsorship to achieve these revenue goals, through cultivation and stewardship of supporters who want to protect, preserve, and enhance the local environment. On a day-to-day basis they will work to engage the community to integrate their efforts into fundraising that increases the visibility, impact, and financial resources of COA. The Events Manager advances established relationships throughout the community and helps to build new connections with businesses, residents, decision makers, volunteers, stakeholders, funders, and other organizations. The Events Manager must be comfortable attending local and national networking events and representing the organization outwardly to the local and global community.

    The Events Manager must thrive in a professional and dynamic environment, as well as being extremely comfortable working with a team and independently. They will drive new business, develop creative sales approaches, deliver against targets, all while providing a great relationship and experience for our constituents. They will demonstrate dependability, sound judgment, and have intrinsic motivation to execute large and small events and significant sponsorship to achieve financial goals, and their work efforts are rooted in experiences of effective communication, sales negotiation, and marketing. They will leverage existing organization technology to achieve outcomes. They will use best practices and are responsible for contributing to the high level of accuracy of all assets in the fundraising database. They will understand the importance of creating and using reports to deliver high-impact, high-value analytics for the organization.

    JOB RESPONSIBILITIES

    Hosted Events – Lead in the design, planning, coordinating, and executing of fundraising events large and small. Coordinates all events and program sponsor, partner and vendor relationships, and day-of activities for fundraising events. This includes but is not limited to managing event budgets, design, printing, mailing, managing RSVP list, coordinating logistics, permits, rentals, and processing invoices. Uses market research and historical trend analysis to optimize calendar of events. Be able to manage volunteer and staffing requirements for fundraising events. Execution of event plans, timelines, layouts, and volunteer information. Working with the marketing and communications team on creation and execution of marketing materials.

    Sponsorships – Drive new business to the nonprofit, lead the solicitation and securement of sponsorships for all programs, projects, and events, understanding budgets and revenue goals. Works with the whole team on developing and implementing creative sales approaches for identification, cultivation, solicitation of foundations, businesses, and major donors who want to donate to the nonprofit.  Leads the team on ensuring sponsorship fulfillment is met through the management of sponsor agreements.

    Beneficiary Events – Lead the relationship building, coordination, and integration of beneficiary (third-party) events for fundraising. Being able to achieve year over year increases in fundraising revenue for earned income events. Managing the contracts and accounts for third party events for the overall organization, such as corporate coastal experiences, beach cleanups, service days, offsite meetings, honorarium guest speakers etc.

    Contact Management - Take ownership of using customer relationship management systems using Salesforce including leads, contacts, campaigns. Create and utilize reports for giving patterns and fundraising analytics. Works with the team to adjust customer relationship management activities to achieve fundraising outcomes.
    Other – Ensure all work efforts are in compliance with internal policies and external requirements. Responsible for some office management activities. Participates in forums and group discussions to improve best practices. Abide by existing and new policies and procedures, and responsible for direct reports, interns, and volunteers to be in compliance. Assist the Executive Director with other tasks and activities as required.

    REQUIRED QUALIFICATIONS

    • Passion for Clean Ocean Access mission
    • Bachelor’s Degree or equivalent work experience
    • 2+ years of event management, non-profit fundraising events a plus
    • 1+ year of outbound sales and customer relationship management, Salesforce a plus
    • 1+ year of professional application of Microsoft Office, Adobe, and Google Services
    • Driver’s License and State of Rhode Island Criminal Background Check (BCI)
    ESSENTIAL SKILLS OR REQUIREMENTS
    • Organizational skills, thoroughness, and attention to detail
    • Specializes in driving new business, developing creative sales strategies
    • Passion for quality environmental work rooted in back-office operational excellence
    • Self-starter who can complete projects on-time, on-budget, on-quality, and independently
    • Demonstrated ability to be creative, take initiative, and strategic to achieve outcomes
    • Confident in representing the mission with integrity and authenticity
    • Ability to work effectively with either specific instructions or little supervision
    • Exceptional command of English language to communicate impactful messages
    • Enjoys communicating and working with a diverse group of people in different settings
    • Reliable and enjoy working independently, as a member of a team or a leader of a team effort
    • Professional, positive attitude, outgoing, strong work ethic, sense of humor
    SCHEDULE

    Enjoying life outside of work, especially activities connected with the ocean is important to us, however Clean Ocean Access is a small team with an expansive footprint of functions and demanding workload. Regular and predictable attendance is required. Employees must be able to cope effectively with deadlines and multiple demands. Project and event specific activities require extreme commitment and flexibility of schedule including non-standard business hours such as nights and weekends. The organization focuses on outcomes, rather than a set schedule and each employee is responsible to project, anticipate, propose, plan, and execute a schedule that achieves all outcomes on-time, on-budget, and on-quality.

    SALARY AND BENEFITS
    • Salary: Starting Salary $45,000* and commensurate with experience
    • Annual bonus: $1,000 dependent on performance
    • Health benefits: 50% of base plan
    • Professional development or tuition reimbursement up to $500 per year
    • Holidays: 10 days per year
    • Vacation: 10 days per year
    *Salary increases and bonuses dependent on individual performance, organizational performance, market trends and financial outlooks, board approved annual operating plan, and other factors influencing the financial health, mission needs of the organization including strategy/structure/people.

    HOW TO APPLY

    Please send email to info@cleanoceanaccess.org with a PDF document that is three pages in length. The EMAIL title and PDF naming convention is “2021_MM_firstname.lastname” (Example, if your name is Jamie Smith, the title is 2021_MM_Jamie.Smith). The 1st page is a signed cover letter expressing why you are a great fit for the position. If you are missing any of the preferred qualifications, or essential skills and requirements, please explain your game plan of how to address it. The 2nd page is a resume that shows alignment with the position and employment history. The 3rd page include links to online portfolio, initiatives, projects, pertinent examples, and a listing of at least three references (context of reference, name, address, email, phone). References will NOT be contacted until applicant has provided approval after completing 1st interview.

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