• Development Associate

    Posted: 02/18/2021

    The Development Associate is an integral part of the Development team at the Museum and serves as an internal and external liaison for the department. The position reports to the Director of Advancement. 

    The Development Associate maintains all donor data to ensure the integrity and accuracy of the database. He/she/they helps execute the annual fund development plan through administrative support including appeals, gift entry and tracking, acknowledgements, queries and reports, and financial reconciliations. He/she/they will also assist with grant research, tracking and application writing. The Development Associate will assist with Museum special events and programs as necessary. He/she/they will be the primary contact for questions about membership and special-event registration.

    Principal Responsibilities:

    • Reconcile all received gifts and membership transactions,  including personal checks, credit card charges, other online transactions, matching gifts, and in-kind donations, accurately and in a timely manner using the Salesforce database
    • Ensure acknowledgment letters are up-to-date and draft new letters as needed; mail acknowledgment letters in a timely manner
    • Run queries for research, analysis, and corrections, preparing reports as requested by the Director of Advancement and Executive Director
    • Prepare contact lists for online and direct mail fundraising campaigns, fundraising events, and membership drives
    • Communicate and coordinate with the Finance Department to ensure consistency between Salesforce and QuickBooks.
    • Enter and update donor information in Salesforce  
    • Coordinate the preparation and mailing of new member packets utilizing newly developed efficiency model; coordinate the mailing of fundraising appeals, membership renewals and special inter-departmental communications and annual reports
    • Send renewal reports to the Director of Advancement for review
    • Answer donor and prospective new member questions on membership benefits
    • Conduct research on new and existing private foundation grants
    • Other tasks as directed by the Director of Advancement
    • Maintain complete confidentiality of all Museum information

    Required Education and Experience:

    • Proficiency in Salesforce software data entry and report development/export is strongly preferred 
    • Associate’s/Bachelor’s degree
    • Knowledge of fundraising processes with a minimum of 3 years experience working in a Development Office environment
    • Outstanding organizational and interpersonal skills
    • Proficient with Microsoft Office, including the ability to merge letters using Microsoft Word
    • Ability to manage multiple projects and deadlines simultaneously
    • Ability to work independently and in a fast-paced environment
    • Must be able to meet the required deadlines for gift entry and donor acknowledgment letters
    • Must have excellent attention to detail
    • Ability to learn new skills quickly and adapt to new challenges

    The Development Associate should be extremely competent in working with customer relationship management (CRM) databases and enjoy talking with donors and meeting people.  He/she/they must also have an appreciation for Newport and its communities.  Interest in the arts is a plus. An innate curiosity will allow for continued growth in this position. 

    The culture of the Museum is one that values hard work, initiative, independence, teamwork, dedication, and getting the job done.  Newport Art Museum’s staff is resourceful, flexible, tenacious, creative, and results-driven.  We whistle while we work!

    This is a full-time, non-exempt position with benefits, working in the beautiful John N.A. Griswold House on the Newport Art Museum campus.  The Newport Art Museum offers a rich cultural work environment.

    Salary range is $34,000 – $38,000 annually.


    Please include a cover letter, current résumé, two writing samples, and three references. No phone calls please. All requests should be emailed to: jobs@newportartmuseum.org, with “Development Associate” in the subject line. Applications will be accepted until the position is filled. 

    The Newport Art Museum recognizes diversity and inclusivity as fundamental to its work culture and integral to its role as a cultural institution serving the public. We welcome candidates whose experience has prepared them to contribute to our commitment to diversity and excellence. The Newport Art Museum is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity or expression, or any other protected characteristic as established by law.

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