• Director of Operations

    Posted: 11/09/2021

    Full-time position with benefits

    Newport Art Museum was founded in 1912 on the belief that art is an essential component of vibrant and connected communities. The Museum employs a staff of eight full-time and nine part-time employees, has a 17 member Board of Trustees, and operates from three buildings located on Newport’s beautiful Bellevue Avenue. Gallery spaces in two buildings feature a mix of temporary exhibitions as well as artworks from the Museum’s permanent collection. The Museum School offers art and design classes for all ages and experience levels. A full array of public programs are offered throughout the year. Newport Art Museum is fully accredited by the
    American Alliance of Museums.

    Newport Art Museum’s Director of Operations is responsible for the overall smooth and safe administration of the Museum’s facilities, security, maintenance, occasional capital improvement projects, and day-to-day operations. He/she/they will also assist with human resources, technology and office infrastructure, project management and evaluation, facilitating Board engagement, grants administration, and more. The Director of Operations works closely with the Executive Director and other Department Directors to reinforce a help ensure Newport Art Museum achieves its mission while maintaining a culture of learning and engagement.

     

    Essential Responsibilities:

    • Support Board and Committee efforts by overseeing meeting scheduling and prep, board communications, and file sharing
    • Develop status reports, dashboards, and presentations for staff and board meetings
    • Administer human resources, including recruitment and hiring, staff orientation and training, personnel policies and procedures, reviewing and revising employee manual and benefits in accordance with state and federal laws, and employee exit processes
    • Develop, improve, and document systems for efficient administrative procedures around current and new strategic initiatives
    • Assist with maintaining an up-to-date institutional calendar and schedule adequate staffing for day-to-day public hours of operation, special events, annual fundraising gala, public programs, and facility rentals
    • Assist Executive Director with creating and facilitating systems for staff performance, including professional development opportunities and performance review scheduling
    • Communicate with and schedule Museum volunteers
    • Create and oversee key grant submission and reporting deadlines to help ensure an effective grant funding program
    • Assist with the collection, distribution and evaluation of visitor survey data and demographics in order to measure goal attainment and track impact
    • Assist Director of Marketing to ensure all in-gallery materials and signage are up-to date and available to visitors
    • Work with the Manager of Buildings & Grounds to assess and manage vendor relationships, assist with negotiating contracts, and help supervise vendors with respect to work on the physical facilities
    • Assist with planning and managing an ongoing preventive maintenance program for security, fire/life safety and all mechanical systems while ensuring Museum is in compliance with all relevant codes.
    • Notify Manager of Buildings & Grounds of any improper working of internal systems and external issues such as ice/snow removal, parking lot issues, etc.
    • Responsible for ongoing review, update and testing of Museum’s emergency preparedness plan
    • Assist staff with obtaining all necessary event permits and licenses in a timely fashion
    • Collaborate with IT Manager and other Museum departments to ensure that necessary technological systems are available and functioning when needed, including all non-exhibition related audio-visual requirements
    • Assist Museum’s IT manager with maintaining secure passwords and alarm codes, as well as enforcing Museum’s key and confidentiality policies
    • Ensure office supplies, including paper goods, printer ink cartridges, hand sanitizer, etc. are kept in stock
    • Oversight of postage and copy machine maintenance schedules
    • Perform other related duties as required
    • Occasional weekend and evening work hours
    • Tuesday – Saturday work week would be appreciated

     

    Job Qualifications:

    • Minimum of three years’ of full-time employment in an office, business, gallery, museum, nonprofit organization, or similar setting in operations-related activities
    • Experience with project management and grant administration
    • Strong organization, time-management, and systems thinking skills
    • Ability to work as a collaborative member of a high-performing team
    • Effectively listen to and communicate with a wide range of people, including staff, trustees, donors, and vendors
    • Ability to efficiently manage multiple priorities
    • Meticulous attention to detail
    • Proficiency in Microsoft Office
    • A bachelor’s degree in arts management or related field or equivalent work experience is a plus

    Salary: $50,000 – $55,000 (Annual Salary)

    Qualified candidates should send a cover letter, current résumé, and three references to: jobs@newportartmusuem.org. No phone calls please. Applications will be accepted until the position is filled.

    Newport Art Museum recognizes diversity and inclusivity as fundamental to its work culture and integral to its role as a cultural institution serving the public. We welcome candidates whose experience has prepared them to contribute to our commitment to diversity and excellence. Newport Art Museum is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, age, national origin, disability, veteran status, sexual orientation, gender identity or expression, or any other protected characteristic as established by law.

    Qualified candidates should send a cover letter, current résumé, and three references to: jobs@newportartmuseum.orgNo phone calls please. Applications will be accepted until the position is filled.

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